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How to Upload Files to Trackmymail.com : EMD File

What is the EMD (Electronic Mailing Data)?
The EMD file is created when a shipment id is assigned and printed as a barcode on a 3152 or 8125 document. When Planet Coded mail is inducted into the mailstream, the receiving USPS facility will scan this document and report back the date and time of the entry scan to Trackmymail.com. We will then post these results into your job under “View Entry Information.”

It is very important to note that the entry scan does not influence or affect the results of the Planet Code® scans of your mail pieces .Failure to create an EMD file, or failure by the Postal Service to scan your entry form will not impact Planet Code® scan performance.

We handle the EMD process for single drops
When you place your order, we ask if you are dropping at more than one location.
If the answer is no, we ask for the ZIP Code where you are dropping your mail.
We then have sufficient information about your job to generate (1) barcoded 3152-A (which we mail to you as a PDF) and (2) an EMD file which we automatically send to the USPS. Print out the PDF and present it to the USPS facility when you drop your Planet Coded mail. The USPS will send us information regarding the time, date and location of the entry scan, which we will post in your job.

What happens with multiple drops: When you are dropping Planet Coded mail at multiple USPS facilities, you may generate a barcoded Shipment ID on your 8125 which will be scanned as each facility accepts your mail. An 8125 must be created for each drop point, including a uniquely barcoded shipment id for each facility. The output file that tells the USPS about these shipments is called an EMD file.

Trackmymail.com can receive information from the USPS about these entry scans, and post the results into your job. We must first receive the EMD file from you that we will submit to the USPS. You may provide EMD information for multiple drops as 1.)an EMD output file or 2.) the completed EMD spreadsheet which we provide with your order confirmation when you tell us you have multiple drops in your mailing. The USPS has very specific format requirements for the EMD file. If you are not completing the TMM spreadsheet, you may use the EMD output from software which provides this option. Windowbook, Monticello and Firstlogic are among the software providers who can successfully output EMD files for multiple drops.

Creating your Shipment ID for EMD’s: Please note if you are using third party software to create your own Shipment ID, use Trackmymail.com’s 9 digit DUNS number in both the Shipment ID and the column which asks for the Mailer’s DUNS. That number is 623176609.

When do I submit the EMD file to Trackmymail.com?
Submit the EMD before scans have begun on any of the shipment id's in your file. We cannot receive data back from the USPS on entry scans that have occurred prior to us uploading the file to them. We also cannot submit files with drop dates earlier than the date when we actually receive the file from you.

If you have additional questions, please contact Customer Service at 888-444-9972, ext 1043 or customerservice@trackmymail.com.